Plan cash with the cash flow calendar
The cash flow calendar answers a plain question: will I have enough money in the weeks ahead? It starts from what your accounts hold now and adds what is already owed to you and what you already owe.
Open Finance & team → Cash flow. You need both finance access and reporting access.
Read it
Section titled “Read it”Choose a Horizon (4 weeks, 8 weeks, 13 weeks, 3 months, 6 months or 12 months) and a Currency. The summary shows:
- Balance now: every cash and bank account you hold in that currency, as you recorded it. It matches the Finance screen. It is not a bank feed.
- Expected in and Expected out across the horizon. If something is overdue, it says how much.
- Lowest point and Cash gap: the period where the projected balance dips, and by how much.
The Projected balance chart draws recorded movement up to today and expected movement after it. Period by period gives each period’s Opening, what actually came In and went Out, what is Expected in and Expected out, and the Closing balance.
What is due and when
Section titled “What is due and when”What is due lists each open order or purchase, the counterparty and the date used. Each row says where the date came from:
- Due date on the order.
- Customer payment terms: the order’s date plus the customer’s payment days. Set them on the customer. See Set a customer’s terms.
- Expected delivery date: used for purchases. Supplier payment terms are free text, so a purchase is dated by its expected delivery instead.
- Order date.
- Nothing dates it, treated as due now.
Overdue money sits in the current period, because overdue means collectable or payable now. It is also totaled separately, so the current period is not read as pure forecast.
What it leaves out
Section titled “What it leaves out”- Planned wages and overhead. Nothing in Keelvy records when a wage is due or when an overhead is paid, only when they happened, so they are not projected.
- Other currencies. Accounts and obligations in another currency are named, not converted. Switch currency to see them.
- If the orders or purchasing modules are off, no money in or out is expected from them, and the page says so.
It is a direct-method view: money that entered and left your own accounts, extended by obligations on record. It is not an indirect cash flow statement.
Some obligations may be missing from the list if reading orders or purchasing needs a permission you do not have. The totals still include them.